GLOBALCONNECT TRAVELS P.LTD,NEW DELHI vs. ITO, WARD-10(2), NEW DELHI

8. Office Expense of Rs.75,000/- made in cash on 75,000/- 12.08.2014 Page | 2

9. Rent of Rs.25,000/- paid in cash on 05.11.2014 25,000/- Total 13,71,338/-

4. Applying provisions of section 40A(3) the Assessing Officer made addition of Rs.13,71,338/- on the ground that the assessee has made payments exceeding to Rs.20,000/- in cash.

5. In appeal the Ld. CIT(A) confirmed the addition made by the Assessing Officer by observing as under :-

6.3 I have considered the finding of the AO, the submission of the appellant, the facts and circumstances of the case and the position of law. By way of background, the appellant company made certain payments in cash which are in a tabular sheet on Page 2 of the Assessment Order. Before me the appellant has made submission that the said payments have been paid because of business necessity and are covered within the ambit of Section‘40(A)(3) read with Rule 6DD. The appellant company with respect to certain payments submitted that these were made to directors as reimbursement for making expenses on behalf of the company. Further with respect to other payments, the appellant company submitted that the same were made at the evening when the banks were closed and are made over the weekend when the banks were closed and hence are covered within the ambit of Rule 6DD. 6.4 I have considered the ledger accounts submitted by the appellant with respect to submission of the appellant that certain expenses are reimbursement made to directors and hence are covered within Rule 6DD(k) of the Rules. I have considered the ledger but the same does not suggest that the cash was paid to directors for reimbursement. There is no entry in the ledger account which suggests that the amount was paid to directors for reimbursement. Instead ledger account suggests that cash Page | 3 was directly paid for the expenses. Further, no confirmation, and no accounts of the director and no confirmation of third party was placed on record to justify and discharge its onus that the payment was actually made by director to third party and then it was reimbursed in cash to the director. The same is true for other cash payments like salary payments and office expenses. 6.5 Further, with respect to certain payments, the appellant submitted that these are covered within the provision of Rule 6DD(j) as these payments were made in the evening or over the weekend when the banks were not in operation and hence are allowable expenses. The submission of the appellant is considered but nothing was placed on record by the appellant to justify its claim. The appellant submitted that the bank was closed on Saturday and the hotel booking was urgently required and hotel staff refused to accept the cheque. However, the appellant did not submit any documentary evidence or confirmation from the third party on record to justify its claim and to justify that the hotel refused to accept cheque and insisted on cash payment. Where assessee had not been able to show that there were some exceptional reasons for it to make payment in cash which is allowable in terms of Rule 6DD, the same cannot be allowed in terms of the provisions of Section 40A(3). In this regard, reliance is placed on the decision of the Hon'ble Jurisdictional High Court in the case of Jhunjun Wala & Co. v. CIT [2008] 167 Taxman 58 (Delhi), wherein Hon'ble Court held that where assessee had not been able to show that there were some exceptional reasons for it to make payment in cash, Tribunal was justified in upholding disallowance of said expenditure by invoking provisions of section 40A(3). The Hon'ble High Court held as under:

"..4. A bare reading of the above provision shows that not only is the genuineness of payment and the identity of the payee required to be Page | 4 established, but the assessee must also show that the payment was made in cash due to exceptional or unavoidable circumstances or because payment by way of a crossed cheque or a bank draft was not practicable or would have caused a genuine difficulty to the payee.

7. The ingredients of rule 6DD of the Rules read with section 40A(3) of the Act have not been satisfied by the assessee..." 6.6 Therefore, in view of the facts, the submission of the appellant without any cogent documents on record to substantiate the same, the disallowance made by the AO is upheld.

6. Aggrieved with such order of the CIT(A), the assessee is in appeal before the Tribunal.

7. The Ld. Counsel for the assessee submitted that the payments were made to the Hotel at Goa under exceptional circumstances. The Ld. Counsel for the assessee filed the following details regarding the payments made on various dates the details of which are as under :-

The payment of Rs. 23,000 was made by Director Sudhir Kaul out of his own pocket later on he was reimbursed the payment. The same information was given to learned Assessing Officer on dated 29.11.2017. The same is allowed as per Rule- 6 D D ( K ) .

The ledger is attached on page no. 15.

- Payment of Rs. 76,000 was made in cash to book the package Hotel with food. These expenses are made in Non-Banking hours in the late evening.

The ledge is attached on page no. 16.

The ledger is attached on page no. 17.

8. Payment of Rs. 10,00,000 to Hotel Lalit Gold & Spa Resorts, Goa on dated 31.01.2015(Saturday).

The cash payment of Rs. 10,00,000 was made to Hotel to book in advance for 01.02.2015. The Bank was closed on Saturday and Hotel booking was urgently requested. Hence, in an unavoidable circumstances, the payment was made. Hotel staff refused to receive cheque. The same is allowable as per Rule-6DD(K).

Your Honor, please further note that the payment was made in Goa and not in Delhi due to urgent group booking 01.02.2015. It was required to be booked at any cost which is part of business environment of Hotel Industry.

The ledger is attached on page no. 18.

Your Honor, please note the staff salary payment of Rs. 25,000 was made to more than 1 employee and each employee was paid below 20,000.

The ledger is attached on page no. 19.

10. The cash payment of Rs. 75,000 on 05.11.2014 to salary paid to Director : - Your Honor, we inform that the payment of Rs. 75,000 was made to Directors and not one director. There are 4 director in the company and equal payment of Rs. 18,750 per director was awarded.

The ledger is attached on page no. 20.

The account page is attached. The actual payment was Rs. 50,000 and not Rs. 75,000 and learned assessing officer has made mistake in writing assessment order. He prepared the order in hasty manner.

Your Honor, the payment of office expenses was made on reimbursement of petty cash book expenses. Actually, the accountant is given small cash to incur day to day expenses and once the expenses are totally incurred, the payment is recorded at one go to avoid very small petty expenses. Hence the payment is not incurred in a single day in excess of Rs. 20,000 and should not be disallowed.

The ledger is attached on page no. 21.

9. The Ld. DR on the other hand heavily relied on the order of the CIT(A).

10. I have considered the rival arguments made by both the sides and perused the orders of the authorities below. I find the Assessing Officer invoking the provisions of section 40A(3) made addition of Rs.13,71,338/- to the total income of the assessee which has been confirmed by the CIT(A) and the reasons of which has already been reproduced in the preceding paragraphs. It is the submission of the Ld. Counsel for the assessee that certain payments were made in non banking hours in the late evening and certain payments were made on a date when bank was closed and the hotel booking was urgently required. Similarly it is also the submission of the Ld. Counsel for the assessee that certain payments were made to a number persons where each payment was below Rs.20,000/-. In my opinion the Assessing Officer has not properly considered the factual aspect and has suddenly jumped to the conclusion for violation of section 40 A(3). Considering the totality of the facts of the case and in the interest of justice I deem it proper to restore the issue to the file of the Assessing Officer with a direction to go through the above details and decide the issue as per fact and law after giving due opportunity of being heard to the assessee. While doing so the Assessing Officer shall also consider the payments made on a day when the bank was closed or where the payments have been made to various persons where each payment is below Rs.20,000/-. The Assessing Officer shall accordingly decide the issue as per fact and law. I hold and direct accordingly. The grounds raised by the assessee is allowed for statistical purpose.